Uploading a gedcom & protecting living persons

[George Haden]

I love Reunion 8, but have not been able to work out how I can export my file
to a web site & not disclose living persons, I have checked the options in export
but see nothing that helps ? Up to now I have exported my file to PAF, which has protect the living options, but it is time consuming and probably duplicating effort. In other words, I need help
George

[ByronSpoon]

Since I am a Reunion 9 user I'm quite rusty regarding R8. But I'll make a suggestion and you can see if it gives you your desired results.

At a quick review of R8, I only see one place where you can define what criteria is to be used to designate people as private. This is in Options > Reports. But in Export > Gedcom there is a check box for excluding private persons. So maybe the report settings will carry over to the GEDCOM as well.

So build yourself a test case to see if this is true:

1) In Options > Reports select "Privacy Filter" and then select what criteria to use as private and how you want private persons to be shown/hidden. Then click the "Save" button.
2) Select File > Import/Export and choose Export GEDCOM. Check the "use privacy filtering" box and proceed with generating your GEDCOM file.
3) Select File > Save A Copy and at the bottom of the popup window select "clone (no records)" for the file type. Give the file a name and destination and click the "Save" button. This will give you a place to import your GEDCOM in the next steps.
4)Close your family file and open the clone file you created in step 3.
5) Select File > Import/Export and choose Import GEDCOM. Import the GEDCOM file you created in step 2.
6) Finally review the newly updated clone file which now has the imported people from the GEDCOM and see if the persons you wanted private are appropriately hidden.

If this works then you now know how to build a GEDCOM with private persons excluded. And it will give you a way to double-check your work before you upload a GEDCOM to a public website for all to see.

If this fails then I guess you either (i) upgrade to Reunion 9 or (ii) continue with your old way of excluding the living persons.

[George Haden]

Since I am a Reunion 9 user I'm quite rusty regarding R8. But I'll make a suggestion and you can see if it gives you your desired results.

At a quick review of R8, I only see one place where you can define what criteria is to be used to designate people as private. This is in Options > Reports. But in Export > Gedcom there is a check box for excluding private persons. So maybe the report settings will carry over to the GEDCOM as well.

So build yourself a test case to see if this is true:

1) In Options > Reports select "Privacy Filter" and then select what criteria to use as private and how you want private persons to be shown/hidden. Then click the "Save" button.
2) Select File > Import/Export and choose Export GEDCOM. Check the "use privacy filtering" box and proceed with generating your GEDCOM file.
3) Select File > Save A Copy and at the bottom of the popup window select "clone (no records)" for the file type. Give the file a name and destination and click the "Save" button. This will give you a place to import your GEDCOM in the next steps.
4)Close your family file and open the clone file you created in step 3.
5) Select File > Import/Export and choose Import GEDCOM. Import the GEDCOM file you created in step 2.
6) Finally review the newly updated clone file which now has the imported people from the GEDCOM and see if the persons you wanted private are appropriately hidden.

If this works then you now know how to build a GEDCOM with private persons excluded. And it will give you a way to double-check your work before you upload a GEDCOM to a public website for all to see.

If this fails then I guess you either (i) upgrade to Reunion 9 or (ii) continue with your old way of excluding the living persons.

Hi Byron,
Bingo It worked, Can't thank you enough for taking the time for a step by step response, it will save me hours of frustration,
George Haden

[Tim Powys-Lybbe]

I love Reunion 8, but have not been able to work out how I can export my file
to a web site & not disclose living persons, I have checked the options in export
but see nothing that helps ? Up to now I have exported my file to PAF, which has protect the living options, but it is time consuming and probably duplicating effort. In other words, I need help
George
What do you want to export to this web site? It can be the source UDS file. Or a GEDCOM. Or a set of web cards.

With either of the first two, IIRC, you have no means of excluding living people except by the following:

1. Make a Compact Copy of your Reunion family file; give it a name so you know it is for a web site.

2. Close your existing Reunion file and load this copy. Be careful with this as you will be deleting people from the new file and you don't want to delete people from your master file.

3. Use Find Anything to find all living people, perhaps those born after 1910 and with a blank death date. Mark all those in the find list. Then unmark any that you know to have died.

4. Use the File > Delete people facility to delete all marked people. Job Done!

Make your export file(s) from the result.

An alternative is to have a flag called, say, 'Living' on your master Reunion file. Set this flag for all those you know are living. Then when you have made the copy (step 1 above), delete all the people with this flag set. This can be a bit quicker when you want to make new updates to the web site. My memory is that it never took more than five or ten minutes to prepare the Reunion file that I used to generate the files for the web.

I found this method foolproof and safe so I used it to generate the web files as well. Reunion 9 is much easier for removing living people from web cards and GEDCOMs but to export the Reunion file itself, I still have to make a copy and then do a delete of all living people.